Handy Reference Cards

Handy Reference Cards

To make it even easier for our users, we want to make the steps of signing and sending documents as visual as possible. To achieve this we have made handy Reference Cards with simple steps to quickly reach your goal. If you still have any questions, our support team is of course always there for you.

Would you also like to use our Reference Cards to make signing easier for your customers? Please send an email to marketing@validsign.nl.

The Google Docs add-on is now live!

The Google Docs add-on is now live!

We are continuously improving and expanding our solution to provide the best possible service to our customers. As an integration specialist, we develop new integrations every quarter and the Google Docs add-on is one of them. From July 1, all ValidSign users can sign their documents directly in the Google Docs environment, without having to leave the platform. With the integration it is possible to log in to ValidSign within the Google Docs environment. You draft a document in Google Docs, select the signers and prepare the document for signature. The integration speeds up the signing process and eases the steps.

The Google Docs add-on has more interesting functionalities. The connector supports text tags and templates, so you don’t have to decide where to place a signature every time. The text tag is simply a typed piece of code that recognizes the signing solution and sees that a signature of, for example, the first signer must be placed. In addition, you can choose who has to sign, just you, you and others or just others. As usual, you can also determine the signing order right away.

Would you like to know more about this integration and what it will bring to your organization? We regularly organize webinars for the Google Docs add-on, among others. You can also immediately try the add-on, with the instructions you can read how to install and use the add-on.

If you have any other questions, you can always contact us at info@validsign.nl.

Informed Group and ValidSign sign a partnership

Informed Group and ValidSign sign a partnership

Woerden/Deventer, June 17, 2021

Informed Group, the leading service provider in the field of information management and high-end consultancy, has entered into a partnership with ValidSign, market leader in the Benelux for digital signing. Both organizations pool their knowledge and expertise to make their solutions even more powerful. In this way they can serve customers better.

Fully digital

Especially now that we are at home a lot, it is difficult to obtain a wet signature when you have several signatories. It must be printed and the document must be physically sent to the sign authorised. And then be scanned correctly. You’re going to have to go to the office anyway. Thanks to the collaboration between Informed Group and ValidSign, that is a thing of the past. Also for the documents that are full of business critical information and intellectual property. It now goes on completely digitally at once, without trips in the work process to other systems. Whether you work in the office or at home. A piece of cake.

Integration

With the conclusion of this partnership, the integration between ValidSign and several core applications of Informed Group is realized. It is now possible to digitally sign place-time and device independently within the EIM platform Documentum. In the near future, Informed Group will enable digital signing of documents from almost all EIM platforms via the OutSystems Low-code platform. Efficiency and convenience are central to this collaboration.

Efficiency and convenience

Jeroen Jansen, founder/CEO at Informed Group: “For many of our customers, signing documents is just that one hitch in the digital cable. Documents are often printed and sent to the signatory or presented for signature in some other way outside the secure systems. With ValidSign, customers with digital and online signing save a lot of time and sensitive information remains within the secure environment. Documents can be viewed and signed digitally at the signer’s convenience and on a device of their choice. “

John Lageman, director at ValidSign: “Legally valid digital signing with ValidSign offers enormous benefits for organizations as well as their end customers and suppliers. With our signing platform in combination with the software that Informed Group supplies such as Documentum, we can serve our customers even better.”

About ValidSign

ValidSign’s digital signature solution accelerates business processes by automating signing. Digital signing of an agreement is done through a secure environment and is fully legally valid. ValidSign is the market leader in the field of digital signatures in the Benelux and more than 1400 organizations currently sign their documents with ValidSign. The ValidSign platform is an Enterprise solution that integrates with more than 150 applications so that the signed documents are immediately archived in the right place. By deploying ValidSign, sign errors are reduced and the legal and compliance position strengthened. The solution allows documents from any mobile device to be digitally signed by multiple people. This saves a considerable amount of time. More information: https://www.validsign.nl.

About Informed Group

Informed Group is the leading service provider in the field of low-code information management and high-end consultancy. She helps her clients to digitally transform their organization and markets in a successful way. They do this by providing advanced solutions and services in the field of Low-Code and EIM Content Services. Informed Group likes to challenge its relations to get maximum return from all available data. With its own Enterprise Information Management (EIM) solutions such as user-friendly interfaces, clear apps and efficient connections between systems, Informed Group realizes a working environment that is flexible, secure and logical for its customers and the users of this environment.

Contact

Attika Boonzaaijer, Marketing Manager at ValidSign tel, 06-33106842

Attika.Boonzaaijer@validsign.nl

Housing corporation Stadgenoot rolls out digital signature within entire organization

Housing corporation Stadgenoot rolls out digital signature within entire organization

Stadgenoot is a housing corporation in Amsterdam and rents out thirty thousand social rental properties with an average rent of 500 euros per month. The housing corporation was formed in July 2008 from a merger between two Amsterdam housing corporations, the General Housing Association (AWV, founded in 1910) and Het Oosten (from 1911).

With more than 300 employees, spread over four business units of Stadgenoot, we can say that this is an organization of size. Two business units provide financial and public housing management: Finance & Operations and Strategy & Portfolio. The customer-oriented work is housed in the Customer & Home business unit. The real estate-oriented projects are at Vastgoed &Ontwikkeling.

Security

Since the beginning of 2020, a large part of the organization has been signing digitally with validsign’s solution. The reason for the adjustment of the digital signature was the desire to be able to guarantee the security around the signing process and personal data perfectly. The wet variant has not been able to offer that guarantee at all times. Stadgenoot ended up at ValidSign through their ERP system supplier Aereon. Soon after the recommendation, a conversation with ValidSign was scheduled for a demonstration of the signing platform and discussing the possibilities for Stadgenoot. Ibrahim Hassan, functional administrator at Stadgenoot: “Finding a digital signature supplier is quite easy, but you rarely find a supplier who also identifies as a partner and always thinks along with the customer. We found this in ValidSign.”

Apart from two departments, ValidSign’s digital signature has now been rolled out throughout the organization. These two departments are currently taking the digital signature service from another supplier. These departments have been using this functionality for some time. In this way, each department applies a watertight security for signed documents and has insight into the signing process from A to Z. The organization has chosen to identify signers through a second-factor authentication. This SMS authentication ensures that in addition to email verification, the signer’s phone number is also verified to make sure it’s the right person.
In addition, the IDIN authentication will be used. This way of identifying will mainly be used by our tenants. For example, when signing the leases.

A number of departments mainly use ValidSign for signing forms, assignments and/or contracts by external parties, where the finance department signs internal (out) payment orders.

Place and time independent

The current way of working due to the corona crisis has ensured that there is an increasing need for the digital way of signing. Ibrahim says: “Like the rest of the Netherlands at the beginning of 2020 and in an abrupt way, we were only allowed to work from home. Getting an autograph from your manager or director was a special task. We were forced to re-set up processes. For example, the signatories were not present on location or did not have their own printer. ValidSign allows us to independently sign place time and device”.

Process accelerating

In addition to the fact that the solution guarantees the security of documents, the process is also accelerating. “The lead time of a signature in general has been significantly reduced because a number of actions no longer have to be carried out. Paper paperwork is less and employees have more time for other things. The ValidSign users within Stadgenoot are satisfied with the solution and were able to get started with it after an initial guidance, which is also co-organized by ValidSign without a fight.

Future

Within now and a few weeks we expect the two departments that currently use the ValidSign functionality to be in use and many more documents per month will be digitally signed with ValidSign. In addition, ValidSign and Aereon are developing the integration between the ERP system Tobias AX and ValidSign so that Stadgenoot and other companies can start signing from the trusted ERP system. Once the integration is realized, several departments will use it. Ibrahim says: “The digital signature is indispensable in our processes and usage will only increase in the coming years. That is also why we like to work with ValidSign and Aareon to make integration even more future-proof. We like to invest time and effort in this, because we believe that we get a lot in return”.

Amsterdam Public Library chooses ValidSign

Amsterdam Public Library chooses ValidSign

ValidSign welcomes the Amsterdam Public Library. From now on, the organization digitally signs its documents with ValidSign. Public Library Amsterdam says: “With ValidSign we shorten the time it takes to complete administrative procedures. Documents are signed faster and legally by the parties involved, without having to be present at an OBA branch. ValidSign helps us to be sustainable and digital in our business.”

Centric and ValidSign strengthen partnership

Centric and ValidSign strengthen partnership

Gouda/Deventer, 12 April 2021- Centric, one of the largest IT service providers in the Netherlands, strengthens its partnership with ValidSign, market leader in the Benelux in the field of digital signing. Both organizations pool their knowledge and expertise to make their solutions even more powerful. The integration between ValidSign and Motion, Centric’s eHRM solution in the cloud, was launched at the end of 2019. Many government agencies have now embraced the solution. MotionSign enables end users to digitally sign HR-related documents, including employment contracts, in the trusted Motion application.

Fully digital

It’s not just HR documents that require signatures. Especially now that we spend a lot of time at home, a wet signature is difficult. It must be printed and the document must be physically sent to the sign authorised. And then scanned correctly. You’re going to have to go to the office anyway. Thanks to the collaboration between Centric and ValidSign, this is a thing of the past, also for decisions. It now goes on completely digitally at once, without trips in the work process to other systems. Whether you work in the office or at home. Apple Egg.

Efficiency and convenience

With the strengthening of this partnership, more integrations between ValidSign and Centric’s core applications are realized. For example, it is possible to have confirmations of birth digitally signed by a doctor and midwife from Centric Burgerzaken. It will also be possible to have other documents signed digitally by, for example, authorities or citizens. In addition, the integration between ValidSign and Centric Omgeving, Centric’s all-in-one solution for licensing, supervision and enforcement, is being realized. Efficiency and convenience are always central to this collaboration.

Effortless and familiar

Maarten Hillenaar, director at Centric: “Together with ValidSign, we digitize the last analogue step. Based on the process decisions, we ensure that, among other things, decisions are signed directly digitally and legally. Without difficulty, from the trusted application that you already work with every day”. John Lageman, director at ValidSign “ValidSign’s valid digital signing offers huge benefits for both organizations and their end customers and suppliers. With our signing platform in combination with the software that Centric supplies for, for example, civil affairs and the living environment, we can serve customers even better.”

About ValidSign

ValidSign’s digital signature solution accelerates business processes by automating signature. Digital signing of an agreement is done through a secure environment and is fully legally valid. ValidSign is the market leader in the digital signature in the Benelux and more than 1000 organizations are currently signing their documents with ValidSign. The ValidSign platform is an Enterprise solution that integrates with more than 85 applications so that the signed contracts are stored directly in the club’s system. By deploying ValidSign, sign errors are reduced and the legal and compliance position strengthened. The solution allows documents from any mobile device to be digitally signed by multiple people. This means a further professionalization of the working methods of the club and results in a considerable amount of time. More information: https://www.validsign.nl.

About Centric

Countless organizations rely on our technological solutions, high-quality IT services and qualified professionals every day. That makes you proud! We therefore do everything we can to live up to the trust of our customers time and time again. By linking our knowledge of IT to years of experience with industry-specific processes in the government, supply chain and financial sector. With this unique combination we distinguish ourselves from the rest. Everything we do fits within the pillars Software &IT Assessments, IT outsourcing and management, Business process outsourcing, Cyber Security, Collaboration &Communication and Staffing. Together with our customers, we develop working solutions that contribute to achieving their goals. Because their success is our success.